Run your whole camp,end to end
HutVista brings every group booking into one place — capture enquiries from your website, quote and confirm dates, plan the catering, bill for who actually turned up, and see how the season is tracking. Less admin, more bookings.
Already a customer? Log in to your portal
One inbox
Every enquiry, captured
Multi-venue
Manage all your sites
Catering built in
Menus, dietary needs, headcounts
Get paid
Invoice, receipt & report
Everything your camp needs, in one place
Stop juggling spreadsheets, inboxes and calendars. HutVista connects the whole booking lifecycle — from the first enquiry to the kitchen, the invoice and the end-of-season numbers — so nothing slips through the cracks.
Lead capture
Every enquiry from your website lands in HutVista with the group size, dates and dietary needs already filled in — no more leads lost in a shared inbox.
Quotes & seasonal pricing
Set seasonal rates, catered or self-catered options, blackout dates and promo codes once — HutVista prices each quote for you.
Bookings & availability
See what’s booked and what’s free at a glance. Hold tentative dates, turn an enquiry into a confirmed booking, and never double-book a bed.
Catering & menus
Build menus from your own recipes, track dietary restrictions per group, let the client pick their meals from a link, and give the kitchen a catering calendar with headcounts per sitting.
Events & open days
Run your own holiday camps and open days. Publish them to your website, take registrations online, and email every attendee in one go.
Day visitors & activities
Sell walk-in day visits and paid activities — abseiling, kayaking, the confidence course — and record the sale on the spot, receipt included.
Operational billing
Bill for who actually came. Take a deposit up front, then tally attendance, nights, meals and extras on a worksheet and raise the final invoice from it.
Invoices, receipts & payments
Branded PDF invoices and receipts, deposits, part-payments and credit notes — and always know who still owes what, right up to the day of arrival.
Reports
Cash received, earnings and projections, outstanding balances and lead conversion — by month, season or venue. Export any report to PDF or CSV for your accountant.
Guest CRM
Keep every group’s history in one profile — past stays, contacts, notes and lifetime revenue — so repeat bookings are effortless.
Communications
Branded email templates for every stage of a booking, a shared document library, automatic confirmations and reminders, and one inbox with the full history of every conversation.
Secure by default
Two-factor authentication, roles for managers, staff and your accountant, and invitations to bring the whole team on board safely.
From first enquiry to final invoice
HutVista follows the way camps actually work — four simple stages.
- 1
Capture the lead
A group enquires through your website. HutVista records who they are, how many, when they want to come and what they need to eat.
- 2
Quote & confirm
Check availability, send a priced quote, hold the dates and take the deposit — the booking moves through your pipeline automatically.
- 3
Run the stay
The group picks their menu, the kitchen sees the headcounts, and you log attendance and extras as they happen.
- 4
Invoice & report
Raise the final invoice from the worksheet, record the payment, and watch it flow straight into your season’s numbers.
Built for the way real camps run
The details that make the difference between software you tolerate and software your team actually uses.
- Multi-venue: every site in one account, one login
- Held-tentative bookings for groups still confirming
- Branded PDF quotes, invoices and receipts with your logo
- Two-factor authentication and role-based access for your team
- Client-facing menu selection link — no login needed for the group
- We import your existing bookings and customers when you come on board
- Built in New Zealand, runs in your local timezone
- Your own brochure website, wired straight into HutVista
Ready to fill your calendar?
See HutVista in action. Book a personal demo and we’ll tailor it to how your camp runs.